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A. Frequency. There shall be one annual campaign for charitable organizations and federations as provided by this chapter and in accordance with any rules adopted pursuant to this chapter. The mayor shall specify, for the chair, the month(s) in which the campaign will be held.

B. Eligibility for Participation. A charitable organization or federation shall be eligible to be selected by the employee committee to participate in an annual campaign if:

1. The charitable organization or federation submits a timely application for participation to the employee committee, which application shall include a certificate signed by an authorized officer or employee of the charitable organization or federation substantially stating that:

a. The charitable organization or federation (and each organization represented by the federation) meets the standards established respectively in Sections 2.132.020(B) and (D).

b. The charitable organization or federation (and each organization represented by the federation) has existed and has actively made grants or performed the nonprofit work for which it is organized during the previous twelve months.

c. The charitable organization has the express permission of its board of directors, or the federation has the express permission of the board of directors of each member organization represented by the federation, for the use of its name and participation in the campaign.

d. The charitable organization or federation (and each organization represented by the federation) is registered with the Secretary of the state of Washington as provided by RCW 19.09.065 and is in compliance with Washington laws governing charities to the best of the knowledge of the individual certifying the application.

e. The charitable organization or federation (and each organization represented by the federation), except government units, is governed by a voluntary board of directors which serves without compensation for serving on the board.

2. The charitable organization and federation (and each organization represented by the federation) shall not discriminate with respect to those classes of people protected by federal law.

3. The charitable organization and federation (and each organization represented by the federation) shall make available to the employee committee copies of its annual report including its most recent financial statement, as well as a disclosure for that period of the total dollar value of support from all sources received on behalf of the charitable purposes, fund raising costs and other expenses.

4. Each charitable organization and federation (and each organization represented by the federation) shall expend a minimum of seventy-five percent of the monies raised from the campaign for those charitable purposes for which the money was solicited within twelve months of receipt of the monies.

5. Each charitable organization and federation (and each organization represented by the federation) shall have no more than twenty-five percent of their total budget used towards overhead costs.

C. Payroll Deductions Authorized. Charitable organizations and federations participating in campaigns pursuant to this chapter and to the rules authorized by this chapter may solicit donations from city employees to be made by payroll deductions. The city shall make deductions from city employees’ salary warrants. Monies so collected shall be paid to the charitable organizations and federations as authorized by city employees pursuant to this chapter and rules herein authorized.

D. Use of City Resources—Prohibition. City property, equipment, or city employees’ working time may not be used during a campaign for partisan political purposes, to assist in an individual’s election to political office or for the promotion of or opposition to any ballot proposition.

E. Responsibility for Promotional Costs. All promotional costs associated with the campaign related to city employees shall be the responsibility of those charitable organizations and federations designated by the employee committee to participate in the campaign. It shall be the obligation of every federation, or charitable organization with more than one funding program, to provide a brochure for each city employee to specify intended division of donations among member organizations or programs.

F. Voluntary Participation. City employees’ participation in campaigns shall be strictly voluntary. No city employee shall be coerced to participate in any campaign presentation or coerced to make any donation to a charitable organization or federation. No city employee shall be penalized for failing to participate in a campaign or for failing to donate to a charitable organization or federation. (Ord. 3336-13 § 4, 2013; Ord. 2756-04 § 4, 2004.)