A. Transportation, lodging, meals and other related expenditures which may lawfully be incurred by officers, employees and members of duly recognized commissions, boards and committees of the city, within or without the city upon the prior written approval of the mayor, or the mayor’s designee in cases of travel by all nonelected officers, employees and members of duly recognized commissions, boards and committees of the city. In case of travel by all elected officials such approval shall be by the president of the city council or by any other two members of the city council in cases of travel by the president of the city council;

B. The term “lawfully be incurred” as used in subsection A of this section, shall be construed to mean expenses within the categories set forth in said subsection which are actually incurred while attending to business of the city and shall, whenever practicable, be supported by bill, statements or other evidence of such expenses issued by the party furnishing such lodging, meals, transportation, or other goods or services and attached to the claim voucher submitted by any such officer, employee or member of a duly recognized commission, board or committee;

C. Expenses for the use of personally owned vehicles of employees, officers or members of duly recognized commissions, boards or committees of the city in the course of the business of the city, shall be reimbursed at the same rate as the published state of Washington Office of Financial Management reimbursement rate or the actual transportation cost or equivalent transportation rented cost, if such transportation is not by a private motor vehicle;

D. In the event any individual is entitled to payment of or reimbursement for any of the official expenditures described in this section, and the individual has a primary employer other than the city, and the primary employer pays all or any portion of the official expenditures, then the city shall be responsible for paying only that portion not paid for by the primary employer. (Ord. 2047-95 § 1, 1995; Ord. 944-83 § 1, 1983; Ord. 775-81 § 1, 1981; Ord. 330-74 § 1, 1974; prior code § 1.20.010.)