A. Copies of any disclosable public record (or portions thereof) including, but not limited to, maps, reports, codes, plans and tape recordings, shall be made and provided by the city upon request and payment of the actual cost incidental to reproducing the same. The city clerk, in consultation with appropriate departments, is directed to prepare and have on file as a public document a schedule of such costs of reproduction. In determining the cost of reproduction, all costs incident to such reproduction shall be includable factors, including labor and mailing costs.

B. Where the request is for a certified copy, there shall be an additional charge to cover the additional expense and time required for certification.

C. Payment for the cost of reproduction of all public records shall be made at the time the request for public records is submitted to the city clerk. If there is uncertainty as to the amount required, the amount tendered shall be based upon estimates established by the city clerk in the schedule of costs for reproduction. If the actual amount of the cost of reproduction exceeds the amount tendered, the balance shall be paid upon delivery of the requested copy or copies. In the event the amount tendered exceeds the actual cost, the balance shall be refunded at the time of the delivery of the copy or copies. Except as specifically provided herein, there shall be no refunds. (Ord. 1322-87 § 2(A), 1987.)