The city clerk is designated the official repository for city records related to board appointments. Each board will provide the city clerk with the following information: the positions, the respective term for each position, the name of the board member assigned to the position, the date of appointment, the beginning and ending dates for the term for each position, and such other relevant information required by the city clerk. The secretary for each board will be responsible for providing the city clerk with this information. It shall be the responsibility of the city clerk to inform the mayor’s office in the event the required term stagger does not exist in which case adjustments will be made either at the time of appointment or with existing positions and terms by the mayor with council’s concurrence to provide for the proper stagger. Further, each board shall keep minutes of its meetings which minutes shall reflect members present and absent. (Ord. 2050-95 § 7, 1995.)