46.68.100 Schedule and process for CTR reports.
A. CTR Program. Not more than six months after the adoption of the ordinance codified in this chapter, or within six months after an employer qualifies under the provisions of this chapter, the employer shall develop a CTR program and shall submit to the city a description of that program for review.
B. CTR Progress Reports. Upon review of an employer’s initial CTR program, the city shall establish the employer’s regular reporting date, the first of which shall not be less than twelve months from the day the program is submitted. The employer’s subsequent regular reporting dates may occur annually or once every two years, as determined by the city. On the employer’s regular reporting date, the employer shall submit to the city its progress report.
C. Document Review. The city shall provide the employer with written notification if a CTR program is deemed unacceptable. The notification must give cause for the rejection. The employer shall have thirty days to resubmit a modified program. If the employer receives no written notification of extension of the review period for the CTR program or comment on the CTR program or progress report within ninety days of submission, the employer’s program or progress report is deemed accepted. The city may extend the review period up to ninety days. The implementation date for the employer’s CTR program will be extended an equivalent number of days.
D. Modification of CTR Program Elements. Any affected employer may request that the city allow the modification of CTR program elements, other than the mandatory elements specified in this chapter, including record keeping requirements. Such requests may be granted if one of the following conditions exist:
1. The employer can demonstrate that it would be unable to comply with the CTR program elements for reasons beyond the control of the employer;
2. The employer can demonstrate that compliance with the program elements would constitute an undue hardship. This may include evidence from employee surveys administered at the worksite: first, in the base year, showing that the employer’s own base year values of VMT per employee and SOV rates were higher than the CTR zone average; and subsequently, in the progress year(s) showing that the employer has achieved reductions from its own base values that are comparable to the reduction goals established for the employer’s CTR zone.
E. Extensions. An employer may request additional time to submit a CTR program or progress report, or to implement or modify a program. Such requests shall be made in writing no less than thirty days before the due date for which the extension is being requested. Requests must be made in writing. Extensions not to exceed ninety days shall be considered for reasonable causes. The city shall grant or deny the employer’s extension request in writing within ten working days of receipt. If there is no response issued to the employer, an extension is automatically granted for thirty days. Extensions shall not exempt an employer from any responsibility in meeting program goals. Extensions granted due to delays or difficulties with any program element(s) shall not be cause for discontinuing or failing to implement other program elements. An employer’s regular reporting date shall not be adjusted permanently as a result of these extensions. An employer’s regular reporting date may be extended at the discretion of the director of transportation services or his/her designee.
F. Implementation of Employer’s CTR Program. Unless extensions are granted, the employer shall implement the approved CTR program not more than one hundred eighty days after the program was first submitted to the city. Implementation of the approved program modifications will occur within thirty days of the final decision or one hundred eighty days from submission of the CTR program or progress report, whichever occurs first. (Ord. 3169-10 § 7, 2010; Ord. 2277-98 Ch. 3 § D, 1998.)