5.136.130 Content of special event permit application.
A. The city clerk will create special event permit applications for neighborhood block parties, small special events, large special events, and expressive activity events. Applications will be consistent with this chapter and based on criteria necessary to evaluate such a special event for compliance with this chapter. The application for a special event permit may include the following:
1. The name, address, telephone number, cell phone number, facsimile number, and e-mail address of the applicant.
2. A certification that the applicant will be financially responsible for any city fees or costs that may be imposed for the special event.
3. The name, address, telephone number, cell phone number, facsimile number, and e-mail address of the event organizer, if any, and the chief officer of the event, if any.
4. A list of emergency contacts that will be in effect during the event and the event web address, if any.
5. If the special event is designed to be held by, on behalf of, or for any person other than the applicant, the applicant for the special event permit shall file a written communication from such person:
a. Authorizing the applicant to apply for the special event permit on its behalf; and
b. Certifying that the applicant will be financially responsible for any costs or fees that may be imposed for the special event.
6. A statement of the purpose of the special event.
7. A statement of fees to be charged for the special event including, without limitation, admission fees.
8. A detailed description of the proposed location for the special event, including private property making up the special event venue.
9. Proposed dates and times when the special event is to be conducted.
10. The approximate times when assembly for, and disbanding of, the special event is to take place.
11. The proposed plan for set up, tear down, and clean up before and after the special event.
12. The proposed plan for garbage and recycling collection.
13. The proposed locations of the assembly or production area.
14. The specific proposed site or route, including a map and written narrative of the route.
15. The proposed site of any viewing stands.
16. The proposed site for any disbanding area.
17. Proposed alternate routes, sites or times, where applicable.
18. The approximate number of persons, animals, or vehicles that will attend the special event.
19. The kinds of animals anticipated to be part of the special event.
20. A description of the types of vehicles to be used in the special event.
21. The number and type of booths, tents, or other structures.
22. The number of vendors selling goods or services and their location.
23. The number of bands or other musical units, the nature of any equipment to be used to produce sounds or noise, and the nature and time of any activity at the event that will produce sounds or noises.
24. The number, type, and location of portable sanitation facilities.
25. Other equipment or services necessary to conduct the special event with due regard for participant and public health and safety. By way of example only, this may include audience or spectator viewing stands or seating.
26. The number of persons proposed or required to monitor or facilitate the special event and provide spectator or participant control and direction for special events using city streets, sidewalks, or facilities, and plans for family reunification efforts in the case of lost or missing children.
27. The number of persons providing security services, the places they will be located, and the means that they will be identifiable to the public.
28. The anticipated quantity and types of any alcohol that will be served at the event, for which a separate Washington State Liquor and Cannabis Board permit is required, and a description of the location where alcohol will be served.
29. Provisions for first aid or emergency medical services, or both, the places they will be located, and the means they will be identifiable to the public.
30. A traffic control plan, if the event will occur on a right-of-way or will otherwise impact vehicle or pedestrian traffic, including the number of persons managing street closures or directing traffic, the places they will be located, and the means that they will be identifiable to the public and to vehicle traffic.
31. A transportation and parking plan for event participants.
32. Liability insurance documentation, including the certificate(s) of insurance.
33. A hold harmless and indemnity agreement in such form as may be issued by, or acceptable to, the city’s risk manager.
34. Whether the applicant considers the event to qualify as an “expressive activity” special event and that the event will comply with the conditions for expressive activity. (Applicant need not identify content or subject matter of the event.)
35. Any special or unusual requirements that may be imposed or created by virtue of the proposed special event activity.
36. Any other information reasonably related to the event or its use of or impact on city services required by the city clerk. (Ord. 3621-18 § 13, 2018.)